Alan & Grant

  • Port Harcourt, Rivers State


  • Permanent

  • Full-time

Alan & Grant – Our work is focused on creating innovative HR and Organizational Development Solutions aimed at Performance Improvement & Business Growth. We currently serve clients across various sectors of the Economy from locations in Jos, Port Harcourt and Lagos

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We are recruiting to fill the position below:

Job Position: Admin Manager

Job Location: Lagos

Employment Type: Full Time

Job Summary

  • The job holder is to oversee the daily administration activities

Duties & Responsibilities

  • Oversees and administers the day to day activities of the Admin department; develops policies, procedures, and systems which ensure productive and efficient office operation
  • Supervise the administration and logistics support provided to staff members
  • Prepare, review and provide comments on budgets and work plan for HR department
  • Liaise with internal clients to forge better working relationships and to resolve any issues that may occur
  • Prepare admin budget and monitor budget to ensure no over- expenditures
  • Manage petty cash operations of Admin department and projects ensuring guidelines are fully implemented
  • Define support services requirements, develop monitoring mechanisms ensuring efficient and timely delivery of support services to company’s procurement related activities
  • Ensure fleet availability to meet all requests by scheduling, forecasting and surveying current user trends.
  • Arrange fleets and fleet operational staff to provide support
  • Provide assistance and support to the HR team in problem-solving, project planning and management, and development and execution of stated goals and objectives
  • Act as lead liaison for HMO&GLI relationships
  • Discover the most profitable suppliers and initiate business partnerships
  • Negotiate with external vendors to secure the most advantageous terms and conditions
  • Approve the ordering of necessary goods and services
  • Secure goods and services for the best price and value
  • Work with suppliers to ensure that key processes are running efficiently and cost-effectively
  • Build strong working relationships both internally and with key suppliers
  • Lead contract negotiation and management
  • Understand and keep-up with new trends and regulations in the business
  • Maintain electronic databases of sales, registration, inspections and maintenance of fleet management.
  • Perform vehicle registration, insurance and other documentations regarding induction of new vehicles in existing fleet.
  • Oversee routine and ad hoc maintenance, obtain tags for new vehicles and renew old ones to ensure schedule fleet management.
  • Monitor and ensure fleet operation in compliance with local and state rules and regulations.
  • Plan, process and execute vehicle purchase and vehicle replacement through efficient settlement.

Requirements

  • Bachelor’s Degree in Management, Business Administration or a related discipline
  • Professional certification will be added advantage
  • Minimum of 7 years of relevant working experience, with at least 3years in general administration & 3 years in supervisory experience.
  • Knowledge and experience with electronic and physical filing
  • Good knowledge of procurement and fleet management
  • Proficiency in the use Microsoft packages, project management and record keeping / Filing
  • Good oral and written communication skills with an influencing skill
  • Attention to details with good working ethics
  • Excellent relationship management, Professionalism & Poise

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