Boardroom Appointments

  • Nigeria


  • Permanent

  • Full-time
Qualifications

  • Secretarial certification
  • 3 to 5 years experience as a Personal Assistant
  • Advanced knowledge of Microsoft Office
  • SAP experience is advantageous
  • Drivers licence

Competencies

  • Sound knowledge of office administration procedures and systems
  • Strong written and verbal communication skills
  • Excellent time management skills and the ability to balance multiple deadlines, while working under pressure
  • Excellent interpersonal skills at an executive level
  • Negotiation skills/relationship management
  • Writing and editing skills
  • Professional approach
  • Commitment to customer service
  • Community, cultural and political awareness
  • Accountability
  • Analytical thinking
  • Client focus
  • Decision-making
  • Flexibility
  • Information-seeking
  • Initiative
  • Planning and organising
  • Problem-solving
  • Teamwork

Responsibilities

  • Provide high quality administrative and secretarial services on an executive level
  • Coordinate meetings, ensuring that all documentation is prepared and circulated in advance
  • Take comprehensive minutes during meetings
  • Complex diary management for the General Manager, including prioritising and monitoring diary conflicts and sending reminders
  • Manage documentation for the General Managers signature
  • Prepare, collate and edit reports, board packs and presentations
  • Manage, assess and respond to correspondence and queries
  • Organise and coordinate company travel arrangements (international and domestic) from requisition to the handover of documentation to the traveller
  • Assess needs and proactively prioritise tasks to ensure deadlines are met
  • Develop and maintain systems for records, files and databases as required
  • Monitor and anticipate office supply needs
  • Maintain close working relationships with internal and external contacts, building professional and personal networks
  • Act as the key interface between contacts and the General Manager including screening and routing calls, taking messages and handling queries and requests appropriately
  • Provide quality customer service, attempting to solve the problem before escalating to the relevant manager if it cannot be solved
  • Provide back up and support to other colleagues in a cooperative and team-oriented approach
  • Practice a high degree of confidentiality and discretion
  • Represent the organisation professionally and courteously always
  • Constructively participate as a member of the wider team
  • Undertake any other tasks or one-off projects which may be assigned from time to time
  • Ensure protection of the companys commercial interests always and in all circumstances
  • Take all practicable steps to ensure personal safety and the safety of others as a matter of priority
  • Demonstrate professional skill and a high standard of fairness and integrity

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