• Nigeria


  • Permanent

  • Full-time

To provide efficient and effective reception service, ensuring a positive ‘first impression’ of our to visitors.

  • Minimum Qualification: Degree
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description/Requirements

Responsibilities:

  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Answer, screen and forward incoming phone calls
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Filtering and prioritizing client visits or phone calls, and communicate on behalf of the executive they support.
  • Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
  • Maintaining comprehensive and accurate records.
  • Performing minor accounting duties.
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
  • Answering phone calls in a polite and professional manner.
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
  • Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
  • Order front office supplies and keep an inventory of stock
  • Update calendars and schedule meetings
  • Arrange travel and accommodations, and prepare vouchers
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Requirements:

  • Minimum Bachelor’s degree in a relevant area
  • Time management and ability to meet deadlines
  • Minimum 2 years proven work experience as an Executive Assistant, Receptionist, Front Office Representative or similar role
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills and ability to multitask
  • Excellent problem-solving and decision making
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Self-starter

JOB DEADLINE: 7th October, 2021

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