17 Dec 2021

Part-Time Finance Assistant

MAG – Posted by dailyjobsnigeria Nigeria

Job Description

MAG’s Vision: A safe and secure future for men, women and children affected by armed violence and conflict.

MAG’s Mission: MAG saves lives and builds futures by working with others to reclaim land contaminated with the debris of conflict, to reduce the daily risk of death or injury for civilians, and to create safe and secure conditions for development.

Overview of role:

The Finance Assistant will assist the Finance Officer/Unit with all financial matters related to the MAG Nigeria programme including administration and filing of all financial records and documents.

Responsibilities:

· Responsible for accurate recording of financial transactions, expenditure and advances in the MAG cashbook on a daily basis.

· Prepare bank reconciliation statements for all MAG accounts.

· Ensure that all supporting documentation are reconciled (with receipts, bills, boarding passes, bank notifications e.t.c), stamped PAID, filed, serialized, scanned and archived as back- ups on the server/teams.

· Manage the office imperest system. Maintain adequate cash balance in the office safe, conduct weekly cash counts, reporting any discrepancies to the Finance Officer (FO) immediately.

· Monitor staff advances to ensure they are reconciled on a timely basis.

· Ensure time sheets for all staff are completed with appropriate allocation percentages through regular reconciliation meetings with the appropriate Human Resource personnel.

· Ensure that staff payslips are signed and archived on a monthly basis.

· Assist the Finance Officer to ensure that accurate and complete accounting and relevant records are maintained and filed in a good order and easily retrievable.

· Assist the FO to ensure that payments processed in line with financial and procurement policies and procedures.

· Assist the FO with compliance visits when the need arises.

· Provide support to all donor and internal audits in co-ordination with the FO. This will include the collation of documentation and provision clarity to the FO when required.

· Any other administrative task as required by the Finance Department.

Essential requirements: **

· At least two (2) years of previous experience, working in a finance/administrative role (NGO or other international agency experience is an added advantage).

· Previous experience in book-keeping/accounting and the use of spreadsheet.

· Excellent attention to detail.

· Previous experience of keeping good administrative records.

· Good written and spoken English.

· Good prioritization skills and ability to work calmly under pressure.

· Good communication and interpersonal skills.

· Self-motivated and flexible approach to work.

· Interest in and commitment to MAG’s humanitarian mandate.

Qualification:

· First Degree in Accounting or related field.

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Job Categories: office-assistant-jobs. Job Types: Part-Time.

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