Mines Advisory Group

  • Abuja, FCT


  • Permanent

  • Full-time

The Mines Advisory Group (MAG) is a global humanitarian and advocacy organisation that finds, removes and destroys landmines, cluster munitions and unexploded bombs from places affected by conflict.

We are recruiting to fill the position below:

Job Position: Finance Assistant

Job Location: Abuja

Overview of Role

  • The Finance Assistant will assist the Finance Officer/Unit with all financial matters related to the MAG Nigeria programme including administration and filing of all financial records and documents.

Responsibilities

  • Responsible for accurate recording of financial transactions, expenditure and advances in the MAG cashbook on a daily basis.
  • Monitor staff advances to ensure they are reconciled on a timely basis

. * Ensure time sheets for all staff are completed with appropriate allocation percentages through regular reconciliation meetings with the appropriate Human Resource personnel.

  • Prepare bank reconciliation statements for all MAG accounts.
  • Ensure that all supporting documentation are reconciled (with receipts, bills, boarding passes, bank notifications e.t.c), stamped PAID, filed, serialized, scanned and archived as back- ups on the server/teams.
  • Manage the office imperest system. Maintain adequate cash balance in the office safe, conduct weekly cash counts, reporting any discrepancies to the Finance Officer (FO) immediately.
  • Ensure that staff payslips are signed and archived on a monthly basis.
  • Assist the Finance Officer to ensure that accurate and complete accounting and relevant records are maintained and filed in a good order and easily retrievable.
  • Assist the FO to ensure that payments processed in line with financial and procurement policies and procedures.
  • Assist the FO with compliance visits when the need arises.
  • Provide support to all donor and internal audits in co-ordination with the FO. This will include the collation of documentation and provision clarity to the FO when required.
  • Any other administrative task as required by the Finance Department.

Qualification

  • First Degree in Accounting or related field.

Essential Requirements:

  • At least two (2) years of previous experience, working in a finance/administrative role (NGO or other international agency experience is an added advantage).
  • Previous experience in book-keeping/accounting and the use of spreadsheet.
  • Excellent attention to detail.
  • Previous experience of keeping good administrative records.
  • Good written and spoken English.
  • Good prioritization skills and ability to work calmly under pressure.
  • Good communication and interpersonal skills.
  • Self-motivated and flexible approach to work.
  • Interest in and commitment to MAG’s humanitarian mandate.

Method of Application

Interested and qualified candidates should send their CV and Cover Letter in the same document to: using “MAG_FINANCEASSISTANT_YOUR NAME” as the subject of the mail.

Note

  • Please send your application in English with your CV and cover letter in the same document.
  • Female candidates are encouraged to apply.
  • Nigeria National required.
  • Your application document should be titled in the following format: MAG_FINANCEASSISTANT_YOUR NAME, and this should also be the subject of your email
  • Note that applications which do not adhere to these instructions will not be reviewed.
  • Any applications received after the closing date will not be considered.

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