Première Urgence Internationale

  • Abuja, FCT


  • Permanent

  • Full-time

Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

PUI has been implementing humanitarian activities in Nigeria since April 2016, supporting population with food security, nutrition, health and protection project in Maiduguri and Borno State

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We are recruiting to fill the position below:

Job Position: Finance Officer

Job Location: Abuja (FCT)

Start Date: As Soon As Possible

Open to: Nigeria Nationals Only (Male / Female)

General Objective

  • Under the line management of the Deputy Finance Coordinator, the Finance officer assists the Deputy Finance Coordinator in all the activities related to finance and cash management.

Tasks / Responsibilities

Treasury & Cash Followup:

  • Control the management of the petty cash
  • Ensure that the daily physical inventory of the petty cash is accurate, and report any discrepancies to his/her line manager
  • Ensure availability of cash at coordination level and forecast any cash issue
  • Prepare the weekly cash forecast and request at the coordination level
  • Prepare and validate any checks done at the coordination level
  • Monitor due dates for payments of contracts
  • Followup with regular payments
  • Guarantee security of the cash and confidentiality of information
  • Finance & Accounting Management
  • Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
  • Record all expenses made through the bank in the excel books on a daily basis, and properly fill in the information needed (date, accounting code, project, budget code, etc.)
  • Monitor the voucher process, and the quality of archiving of the invoices, as per the donor’s rules and regulations
  • Guarantee the quality of the archiving process at the coordination level
  • Consolidate and check the accuracy of data of coordination accountancy
  • Prepare the monthly accounting closure for the coordination
  • Participate in the consolidation of budget followups
  • Prepare the weekly financial forecast of the coordination, compile it, and send it to the Finance Coordinator for validation
  • Collect all invoices exempted from the VAT
  • Issue a monthly With Holding Tax report
  • Prepare the bank reconciliation at the end of each month
  • Prepare the annual closing documents for the coordination
  • Prepare the external audit visits (donor and coordination visits)
  • Capacity Building
  • When required, provide support to the finance team of the different bases
  • When requested, support the finance coordinator in finance staff recruitment
  • The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs. The employee could be requested to perform other tasks as his/her line manager may judge necessary.

Priorities of the Department:

  • To follow in a timely manner the monthly accountancy calendar
  • To Implement successfully bank payment to reduce cash payment as much as possible
  • To ensure the accountancy hard copies quality

Mandatory Requirements

  • Language skills: Fluent in English and Hausa, Kanuri is appreciated
  • Education degree: University degree in Finance, Accounting, or another relevant degree
  • Work experience: Minimum 2 years of experience in a similar field (NGOs/private companies)
  • Knowledge and skills: Good analytical and writing skills
  • Computer skills: Good knowledge of MS office software including Word, Outlook. Excellent in Excel

Assets:

Interest:

  • Strong motivation to help people in need
  • Accounting and finance

Transversal Skills:

  • Well organized
  • Ability to take initiative to deal with difficulties encountered in daily work
  • Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
  • Autonomy, neutrality, hard worker
  • Team Management
  • Able to manage stress and pressure.

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