26 May 2021

Full-Time OFFICE MANAGER/EXECUTIVE ASSISTANT to MD

PSC Solar Industries Limited – Posted by dailyjobsnigeria Ikeja, Lagos State

Job Description

PSC INDUSTRIES LIMITED is a Solar Electricity and Renewable energy total Solutions Manufacturer located in Lagos, Nigeria is seeking a qualified and experienced EXECUTIVE ASSISTANT to Europe based MD.

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description/Requirements

PSC INDUSTRIES LIMITED, Lagos, Nigeria is seeking a highly qualified and experienced EXECUTIVE PERSONAL ASSISTANT /Office manager at its Ikeja, Lagos, Nigeria offices.

Candidates Must have a minimum of 3 years Hands On Office management and Personal assistant experience.

Candidates must have excellent spoken and written English skills, Excellent internet and Administration software abilities and be able to manage other staff.

Degree in Electrical, Electronic, engineering might be helpful BUT NOT REQUIRED.

Previous experience with Renewable energy or Solar/Inverters might be Helpful BUT NOT REQUIRED.

Candidates must be career oriented and willing to represent company in international exhibitions at least twice yearly.

Successful candidate will manage ALL ASPECTS OF THE OFFICE, SALES, ENGINEERING TEAM, DRIVERS, SECURITY GUARDS , CLEANERS etc.

Successful Candidate must reside within 1 hour drive to Ikeja or must be willing to relocate to the Ikeja area within 6 months of employment.

We’re driven by a passion for people, innovation, and technology.

By combining your unique talents with the expertise of our team, you will develop professionally, experience diversity, improve your skills and competence, achieve your career goals and find a place where you can grow.

Join us now and together we can Expand the Solar Electricity Revolution currently sweeping Nigeria and the world.

Responsibilities:

  • Daily Check of the building grounds and general cleanliness of internal offices, bathrooms, kitchen ,Security guard stations, Staff living quarters.
  • Intermittently all during the day to Check lights, air conditioners,computers and ensure that those not being used are turned off.
  • Ensure that all Staff are neatly dressed in Clean Uniforms and report to work timely.
  • Ensure that the entire office is calm and staff carrying out their individual assigned responsibilities without standing around .
  • Complete and submit all Daily , weekly and Monthly management reports
  • Keep track of admin supplies and inform management of needed supplies and to order supplies
  • Keep track of Travel advances as well as ensure that all travel advances are retired within 24 hours of arrival of the engineers from site trips.
  • Manage the administrative details and logistics of all company related travel
  • Keep track of all deliveries to office as well as purchases.
  • Assist in Stock Inventory audits of all stores.
  • Hold weekly sales meetings from 8.00am-8.30am with the sales team and ensure a full understanding of sales effort of each individual sales person. Prepare weekly sales report summary for MD.
  • Manage inventory of Equipment and repair parts.
  • Screen all visitors to MD and ensure that MD is aware of any visitor before visitor enters MD’s office.
  • Assist to prepare wage slips/payroll for all employees.
  • Assist to prepare payment vouchers for all payment and file records accordingly.
  • Maintain accurate filling of all Admin and Accounting records.
  • Assist to follow up sales efforts by preparing quotes, invoices and receipts, delivery notes/packing slips and waybills.
  • Answer all incoming calls to company and direct the phone calls to the appropriate personnel.
  • Check company e-mail, Whatsapp messages, office phones etc at least EVERY HOUR and follow -up accordingly.
  • Supervise the security staff and ensure that they are clean and in complete uniform at all times while on duty.
  • Check sales office as well as security post to ensure that NO unwanted persons are using the offices or post for lounge.
  • Direct ALL sales enquiries to sales team but in their absence get all relevant customers details and pass such details to sales team.
  • Maintain an employee file for EVERY staff of this firm to include but not limited to in each file
  • Manage a team of outside reliability engineers

Requirements:

  • Minimum of 3 years General OFFICE MANAGEMENT experience .
  • Ability to read and write in English
  • STRONG Proficiency with BUSINESS OFFICE SOFTWARE, SOCIAL MEDIA, INTERNET and Computer HARDWARE
  • STRONG LEADERSHIP SKILLS AND STRONG ATTENTION TO DETAILS
  • Must have General administrative Supervisory experience
  • Work Hours are 8am – 6.00pm MON- FRIDAY (1hour Lunch) and 9am – 2pm SATURDAYS(30Minutes break)

SALARY :

N165,000 – N265,000 PER MONTH

FREE CATERED LUNCHES

OPTIONAL FREE COMPANY PROVIDED APARTMENT NEAR IKEJA OFFICE (After 6 months employment)

N100,000 Yearly housing allowance.

AVAILABLE OPPORTUNITIES- 2

AVAILABILITY – IMMEDIATE

TO APPLY :

Send CV by Email : info@pscsolaruk.com

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Job Categories: Accountant & Audits. Job Types: Full-Time.

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