Jhpiego

  • Abuja, FCT


  • Permanent

  • Full-time

Position: Senior Finance Officer

Reports To: Senior Finance Manager

Location: Abuja Country Office

Responsibilities:

  • Post vendor PVs into the accounting system on a daily basis
  • Review accuracy of all vouchers posted into QBE by all finance team members
  • Performs physical verification of assets and inventory records with administration department in line with donor requirements and Jhpiego’s accounting policies and procedures
  • Performs reviews of financial documents such as invoices, vouchers, expense reports and other documents such as purchase orders to ensure the completeness, accuracy, reasonability and validity of financial data
  • Prepare periodic allocation reports for review of Senior Finance Manager
  • Maintains, monitors, and disburses funds from the project bank account(s) accordance with Jhpiego’s financial policies and procedures as outlined in the Jhpiego Finance and Accounting policies manual for country offices, QuickBooks Manual, Banking Policy, Procurement Policy and any other policies
  • Lead prompt monthly bank reconciliation process and ensure it is closed latest by third business day after a reporting period
  • Monitor compliance to document retention strategy of the agency by leading and ensuring that documents are adequately and filed on a timely basis, proper accounting records are maintained and compatible with standard accounting practice, JHU/Jhpiego and donor guidelines etcetera
  • Assess capacity and develop capacity building plans for field-based finance staffs
  • Build capacity of based finance staffs on the agency’s operations as well as on policies and procedures
  • Frequently travel to field offices to physically support effective financial management systems
  • Perform ageing analysis of all accounts receivables and payables and ensure compliance with agency’s policies at all times
  • Monitors and reconciles supplier statements on regular basis and ensures timely settlement of bills
  • Codes, tracks, and processes vendor invoices, consultant invoices and travel advances for payments on a timely basis
  • Assist the Senior Finance & Admin Manager in preparation of monthly financial report, accruals and projections, and any other financial reports
  • Ensures prompt remittances of statutory deductions (PAYEE, Pension, NHF & WHT) to the appropriate government authorities.
  • Prepare DA1 VAT exemption forms and maintain all records relating to VAT exemption applications to donors, refundable VAT from suppliers, etc on a regular basis.
  • Provide guidance/feedback to the Senior Finance & Admin Manager to ensure the sound functioning of the Jhpiego Nigeria office
  • Assume other duties as assigned.

Required Qualifications:

  • Degree in Accounting, Finance or its recognized equivalent
  • MBA in Accounting or professional qualification (CPA, ACCA or recognized equivalent) is highly desired**.**
  • 5 years relevant experience in finance or accounting.
  • Knowledge of institutional donors (UNITAID, USAID/CDC etc.) regulations, procedures and requirements a plus.
  • Highly motivated, energetic, independent self-starter with strong service orientation
  • Highly organized with keen attention to detail and ability to prioritize multiple responsibilities
  • Strong presentation and communications skills, oral and written
  • Highly organized with keen attention to detail and ability to prioritize multiple responsibilities
  • Strong interpersonal, presentation and communications skills, oral and written.

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